PROCUREMENT MANAGEMENT PLAN

International Football Tournament Stadium & Digital Ticketing Project

  1. Document Information
  • Project Manager: Alex
  • Version: 1.0
  • Approval Date: 12 December 2025
  • Status: Approved – Controlled
  • Parent Document: Project Management Plan
  1. Purpose

This Procurement Management Plan defines:

  • What will be procured
  • Contract types
  • Vendor selection process
  • Governance controls
  • Dispute management
  • Procurement risk handling

Objective:

Ensure external sellers deliver contractual scope within cost, schedule, and quality baselines while protecting public funds.

  1. Procurement Strategy Overview

The project adopts a multi-vendor procurement model:

Component

Procurement Strategy

Stadium construction

Single prime contractor

Turf system

Specialized subcontractor

Entry gates

Hardware supplier

Digital platform

IT vendor

Cybersecurity audit

Independent specialist

Integration services

Technical consultancy

  1. Make-or-Buy Analysis

Decision: Buy

Rationale:

  • Ministry lacks construction capability
  • Digital platform requires specialized expertise
  • Risk transfer required for large infrastructure

Make-or-buy analysis documented in Business Case appendix.

  1. Contract Types

5.1 Stadium Construction

Contract Type: Firm Fixed Price (FFP) with escalation clauses

Reason:

  • Clear design available
  • Transfers cost risk to seller
  • Protects public funding

5.2 Turf Installation

Contract Type: Fixed Price + performance guarantee

Includes:

  • Certification clause
  • Rework liability
  • Performance bond

5.3 Digital Platform

Contract Type: Hybrid

  • Fixed Price for core modules
  • Time & Material (T&M) for innovation backlog

Reason:

  • Agile flexibility required
  • Scope refinement expected

5.4 Cybersecurity & Audit

Contract Type: Fixed Price

  1. Procurement Documents

The following documents will be prepared:

  • Statement of Work (SOW)
  • Request for Proposal (RFP)
  • Bid Evaluation Criteria
  • Contract Terms & Conditions
  • Performance Bond Requirements
  • Service Level Agreements (SLA)
  1. Source Selection Criteria

Vendors evaluated based on:

Criteria

Weight

Technical capability

30%

Financial stability

20%

Past performance

20%

Cost competitiveness

20%

Risk management approach

10%

Minimum technical threshold required before cost evaluation.

  1. Procurement Timeline

Major milestones:

  • RFP issuance
  • Vendor clarification period
  • Bid submission
  • Technical evaluation
  • Financial evaluation
  • Contract award
  • Mobilization
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