PROJECT MANAGEMENT PLAN (PMP)

International Football Tournament Stadium & Digital Ticketing Project

1. Document Control

• Project Name: International Football Tournament Stadium & Digital Ticketing Project
• Project Manager: Alex
• Sponsor: Ministry of Sports (Inter-Ministerial Governance Committee)
• Version: 1.0
• Approval Date: 01 December 2025
• Status: Baseline (Controlled)

2. Purpose of the Project Management Plan

This Project Management Plan defines how the project will be executed, monitored, controlled, and closed.

It integrates all subsidiary management plans and establishes:

• performance baselines,
• governance rules,
• decision authority,
• and control mechanisms.

3. Project Lifecycle & Delivery Approach

3.1 Lifecycle Overview

The project uses a hybrid lifecycle:

3.2 Tailoring

Tailoring decisions include:

• rolling-wave planning for long-term construction,
• fixed-length sprints for digital delivery,
• unified governance and reporting.

4. Subsidiary Management Plans (Integrated)

The following plans are part of this Project Management Plan and are approved together unless stated otherwise.

4.1 Scope Management Plan

• Scope defined through:
  • Requirements Documentation
  • Project Scope Statement
  • WBS and WBS Dictionary
• Scope changes require formal change requests
• Scope validation performed with sponsor representatives

4.2 Schedule Management Plan

• Scheduling method:
  • Activity-on-Node networks for construction
  • Sprint cadence for digital delivery
• Rolling Wave Planning applied
• Schedule baseline controlled via governance

4.3 Cost Management Plan

• Cost estimating methods:
  • Bottom-up for construction
  • Analogous + parametric for digital
• Cost baseline established and controlled
• Contingency reserves included
• Management reserves controlled by sponsor

4.4 Quality Management Plan

• Quality standards:
  • International stadium certification
  • Security and performance standards for IT
• Quality assurance through audits and inspections
• Quality control via testing and acceptance criteria

4.5 Resource Management Plan

• Internal resources:
  • PMO staff
  • Digital product team
• External resources:
  • Construction seller teams
• Project Manager manages contracts and interfaces, not seller HR

4.6 Communications Management Plan

• Defines:
  • stakeholder information needs
  • reporting frequency
  • formats (dashboards, reports, briefings)
• Prevents information overload
• Aligns with governance cadence

4.7 Risk Management Plan

• Risk identification begins immediately
• Qualitative and quantitative risk analysis applied
• Risks tracked in the Risk Register
• Risk responses monitored continuously

4.8 Procurement Management Plan

• Make-or-buy decisions documented
• Contract types selected per risk profile
• Claims and disputes handled under Control Procurements

4.9 Stakeholder Engagement Plan

• Stakeholders identified and classified
• Engagement strategies defined
• Stakeholder engagement monitored and adjusted

4.10 Change Management Plan

• All changes processed via Integrated Change Control
• Change authority depends on:
  • impact level
  • governance thresholds
• Emergency changes documented retrospectively

5. Performance Measurement Baselines

Baselines may only be changed via approved change requests.

6. Governance & Decision Authority

• Sponsor: Ministry of Sports (committee-based)
• Project Manager Authority:
  • approve expenditures ≤ $5M
  • manage day-to-day execution
  • escalate issues, risks, changes
• Governance path defined and enforced

7. Integration Management

The Project Manager is responsible for:

• integrating work across vendors and teams,
• managing trade-offs between scope, schedule, cost, quality, and risk,
• ensuring alignment with the Benefits Management Plan.

8. Monitoring & Control Strategy

• Performance tracked using:
  • Work Performance Data
  • Work Performance Information
  • Work Performance Reports
• Variance analysis applied before corrective action
• Forecasting used to anticipate issues early

9. Benefits Realization Alignment

This plan supports the Benefits Management Plan by:

• protecting benefit-enabling outputs,
• preventing scope erosion,
• ensuring operational readiness before handover.

10. Change Control & Plan Updates

• This plan is a living document
• Updates require:
  • approved change requests
  • version control
  • stakeholder communication

11. Project Closure & Transition

• Formal acceptance required for all deliverables
• Handover to operations planned and documented
• Lessons learned captured continuously
• Project closed only after governance approval

12. Approval

This Project Management Plan is approved and authorized for execution.

Approval Date: 01 December 2025