REQUEST FOR PROPOSAL

Prime Contractor – Stadium Construction

Project: International Football Tournament Stadium
Issued By: Ministry of Sports
Project Manager: Alex
RFP Issue Date: 01 February 2026
Proposal Submission Deadline: 30 March 2026
Contract Type: Firm Fixed Price (FFP) with defined escalation provisions

1. Project Overview

On 01 September 2025, the country was awarded hosting rights for an international football tournament scheduled for June 2030.

The Ministry of Sports is soliciting proposals from qualified construction firms to deliver a 50,000-seat stadium in accordance with approved architectural and structural design documents.

Target completion date: 31 December 2029.

2. Scope Summary

The selected Prime Contractor shall perform:

• Site preparation
• Foundations
• Superstructure
• Roofing & enclosure
• Seating installation
• Turf system installation
• Safety & evacuation systems
• Entry gate installation
• Utilities & services
• Commissioning and certification support

Full scope details are defined in the attached Statement of Work (SOW).

3. Contract Type

Firm Fixed Price (FFP).

Key characteristics:

• Defined scope
• Milestone-based payments
• Performance bond required
• Liquidated damages clause
• Strict force majeure definition

Escalation clauses may apply to documented extraordinary global market conditions.

4. Proposal Submission Requirements

Proposals must be submitted in two sealed parts:

Part A – Technical Proposal

Must include:

• Construction methodology
• Project execution plan
• Schedule (baseline proposal)
• Risk management approach
• Quality management approach
• Organizational structure
• Key personnel CVs
• Past project references
• Safety record
• Financial capability documentation

Part B – Financial Proposal

Must include:

• Lump-sum total price
• Detailed cost breakdown by WBS
• Cash flow projection
• Contingency assumptions
• Escalation assumptions
• Payment milestone alignment

Financial proposals will not be opened until technical evaluation is complete.

5. Technical Requirements

The contractor must demonstrate:

• Experience with stadiums >40,000 seats
• Ability to complete mega-projects within 48 months
• Proven compliance with national safety regulations
• Capability to coordinate with digital integration vendors

6. Schedule Requirements

The proposed schedule must:

• Meet 31 December 2029 completion
• Identify critical path
• Include risk mitigation strategies
• Align with integration milestones

Failure to meet mandatory schedule constraints may result in disqualification.

7. Quality Requirements

Proposals must include:

• Quality Management Plan
• Inspection and testing procedures
• Subcontractor quality control plan
• Turf certification methodology

8. Risk Allocation Requirements

Contractor assumes responsibility for:

• Labor productivity
• Material procurement timing
• Subcontractor performance

Market volatility does not automatically qualify as force majeure.

9. Evaluation Criteria

Proposals will be evaluated according to the approved Source Selection Criteria:

Minimum technical score required: 7.0/10.

10. Performance Bond

The selected contractor must provide:

• Performance bond equal to 10% of contract value
• Valid for contract duration

11. Payment Terms

Payments will be milestone-based:

• Site preparation completion
• Foundations completion
• Superstructure completion
• Roofing completion
• Turf certification
• Commissioning
• Final acceptance

Retention of 5% until final acceptance.

12. Change Management

All scope modifications require:

• Written Change Order
• Cost and schedule impact analysis
• Sponsor approval

Verbal modifications are not binding.

13. Dispute Resolution

Disputes shall be handled according to contract terms:

1. Project-level negotiation
2. Executive mediation
3. Arbitration

14. Proposal Validity

Proposals must remain valid for 120 days from submission deadline.

15. Confidentiality & Compliance

Vendors must confirm:

• No conflict of interest
• Anti-corruption compliance
• Adherence to procurement regulations

16. Timeline

17. Attachments

• Statement of Work
• Design Documents
• Quality Requirements
• Draft Contract Template
• Source Selection Criteria
• Risk Allocation Summary

18. Authority

This RFP is issued under authority of the Ministry of Sports and subject to national procurement law.